Data Protection Information

Dear visitors,

To help you feel secure and at ease when using our website, we would like to share with you the following information about how we process your data.

Data Controller
The data controller is responsible for processing personal data that is collected during visits to this website, in accordance with the General Data Protection Regulation (GDPR). The data controller is:

FEZ-Berlin
operated by KJfz-L-gBmbH
Straße zum FEZ 2
12459 Berlin
Email: datenschutzbeauftragter(at)fez-berlin.de

Data Protection Officer
Our Data Protection Officer will be happy to provide you with information related to data protection and to receive your queries and suggestions. The contact details are as follows:

datenschutz nord GmbH
Konsul-Smidt-Straße 88
28217 Bremen
Email: office(at)datenschutz-nord.de

Data Protection Procedures

Usage data
When you use our website, we temporarily store so-called usage data on the basis of Art. 6 para. 1 lit. f GDPR. This usage data is used for statistical purposes to improve the quality of our website and for security purposes. In addition, this information is also used to enable access to our website, to control and administer our systems and to improve the design of our website. These purposes constitute a legitimate interest in connection with Art. 6 para. 1 lit. f GDPR.

The data set consists of:

•    the page from which the file was requested
•    the name of the file
•    the date and time of the request
•    the amount of data transferred
•    the access status (file transferred, file not found)
•    the type of web browser used
•    the IP address of the requesting computer shortened by the last three digits.

Contact

You have the option of contacting us by telephone, by post or by email. Alternatively, you can use the form provided on our website. In order to use the form as a means of contact, you are required to enter the following personal data which will be processed by us: full name, email address and message. This data is essential for us to be able to get in touch with you and answer your query. If you wish, you may also provide us with your insitution or company, your telephone number, your fax number and/or your address. We will use this data to contact you if you have specifically asked us to contact you by fax, by post or by telephone.

The legal basis for the processing of this data is Art. 6 para. 1 lit. f GDPR as it is our legitimate interest to be in contact with the users of this website and to respond to any queries or suggestions they may have.

Website Analysis With Matomo

In order to create a layout for our website that meets the demands of our users, we create pseudonymous user profiles with the help of the web analysis tool Matomo, which is operated by InnoCraft Ltd. Matomo uses cookies that are saved on your device and enable us to carry out an analysis of website usage. For this purpose, the usage information obtained by the cookie (including a shortened form of your IP address) is transferred to our server where it is used in the analysis of website usage, which, in turn, helps us to optimise our website. As a result, we are able to identify and count returning visitors.

This data processing is based on Art. 6 para. lit. f GDPR. The purpose of the data processing is our legitimate interest in examining how often the website is accessed by different users.

YouTube

We use components of YouTube for the integration of videos. YouTube is operated by YouTube LLC, 901 Cherry Avenue, San Bruno, CA 94066, USA. YouTube LLC is a subsidiary of Google. YouTibe videos are embedded on our website in enhanced privacy mode. This means that YouTube does not save any cookies for a user who visits a website with an embedded YouTube video player if he or she does not interact with the video player. If the user does click on the YouTube video player, YouTube may, under certain circumstances, save cookies on the user's device. However, at no point will YouTube save cookies containing personal information.

The legal basis for this processing of data is Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in taking measure to make the website informative and interesting for our users. More information on YouTube's (Google's) data processing and data protection policy can be found here.

Use Of Service Providers

We make use of selected service providers who provide certain services to us and process your data. This is done in connection with Art. 28 of the GDPR. These service providers process the data exclusively according to our instructions and are bound by the applicable data protection regulations. All service providers are carefully selected by us and only have access to your data to the extent and for the time period necessary to provide the respective service(s).

Am I Obliged To Provide Data?

Provision of your data is not required by law and is completely voluntary. However, provision of your data is required in order to use certain services. For example, your email address is required when using the contact form or the newsletter subscription form as without your email address, we are unable to respond to your query or send you the newsletter. We will always inform you if the provision of data is required in connection with the use of certain services and functions. Such data fields are accordingly marked as mandatory fields. Failure to provide required data may result in the incomplete function of certain services.

Duration Of Data Storage

Your data is only stored for as long as to necessary to provide our services unless deletion would contravene official retention periods.

Your Rights As A User

As a user of this website, you have the right to request information about which of your data we have stored and to what purpose. Furthermore you have the right to request the correction of incorrect data and the deletion of data which is not permitted or no longer required. You have the right to data portability and the right to demand the restriction of processing. You are also entitled to make a complaint about the data processing with a regulatory body.

Information about your right of objection

You have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data. The prerequisite for this is that the data processing is based on a balancing of interests between the data controller and the data subject.

Newsletter Subscription

If you would like to receive the newsletter offered by the FEZ website, we require your email address and further information that allows us to verify that you are the owner of the email address entered and that you consent to receiving the newsletter.

We use the so-called double opt-in procedure in order to guarantee that the newsletter is sent by mutual agreement. After initially requesting subscription to the newsletter via the FEZ website, the user will then receive a confirmation email. By clicking on the link in the confirmation email, the user has given legal consent to receipt of the newsletter and his/her email address is added to the mailing list.

This data is used solely for the purposes of sending you the requested information and services.

We use Sendinblue as newsletter software provider and, as such, your data is transmitted to Sendinblue GmbH. Sendinblue may not at any time sell this data or use it for any purpose other than the distribution of our newsletter. Sendinblue is a fully certified provider based in Germany and was selected by us in line with the requirements of the General Data Protection Regulation and the German Federal Data Protection Act (Ger: Bundesdatenschutzgesetz).

More information can be found at: https://www.newsletter2go.de/informationen-newsletter-empfaenger/

You can revoke your consent to the storage of your data, in particular your email address which we use to send your data, at any time by clicking on the "Abmelden" (Eng: "Unsubscribe") link in the newsletter.

Our data protection measure are subject to change as a result of technical developments. For this reason, we recommend that you consult all of our data protection information on a regular basis.

The newsletter to which you can subscribe via our website is free of charge and is designed to keep you up to date about current projects and events taking place in the FEZ Berlin. In order to send you this newsletter, we require your email address. You may also enter your first and last name which we will use to personalise the newsletter emails we send you. Entering your name is voluntary.

The legal basis for the data processing is your consent in accordance with Art. 6 para. 1 lit. a GDPR. You have given your consent to this data processing once you have clicked on the link in the confirmation email that we send to you after you have filled in the subscription form ("double opt-in procedure"). The data will be stored by us for as long as your consent is valid. You can withdraw your consent at any time with effect for the future. To do this, you can either click the unsubscribe link at the end of each newsletter email we send or send an email to newsletter(at)fez-berlin.de informing us of your wish to withdraw consent. We will then remove your email address from our distribution system. The data procesed prior to your revocation of consent remains lawful.

Information In Accordance With Art. 13 GDPR Relating To The Production & Publication Of Photography & Film

Compliance with data protection regulations is of th utmost importance for us. In the following, we would like to inform you about the processing of your personal data in connection with the production and publication of photographs and video recordings.

Who is responsible for the data processing?

All data processing is the responsibility of: KJfz-L-gBmbH, Straße zum FEZ 2, 12459 Berlin, info(at)fez-berlin.de.

Do you have additional questions relating to our data protection policy?

If you want to know more about our data protection policy, please direct any questions you may have to our Data Protection Officer. The contact details are as follows:

datenschutz nord GmbH
Konsul-Smidt-Straße 88
28217 Bremen
Email: office(at)datenschutz-nord.de

 

For what purposes is data processed?

As part of our public relations work, we create images and films which document FEZ events and inform users about the activities and services provided by the FEZ. To draw public attention to our events, photos and videos maybe published in the following locations:

  • FEZ websites and the website of the Berlin State Academy For Music
  • FEZ social medial channels: Facebook, Twitter, YouTube, Instagram
  • Flyers and other print publications
  • Internal presentations
  • FEZ newsletter
  • Publications sent to press offices

 

What is the legal basis for the processing of your data?

Production of images and films
Images and films of event participants are created on the basis of Art. 6 para. 1 lit. f GDPR. We have an overriding legitimate interest in the documentation of our events and activities and in the preservation of records and memories.

Publication of images and films

We will obtain your consent prior to publishing images and films of you or your children in the locations and publications described above in accordance with Art. 6 para. 1 lit. a GDPR. Insofar as the images or films contain references to ethnic origin, religion or health (e.g. skin colour, religious clothing, glasses), your consent also applies to this information. You can revoke this consent at any time with effect for the future, e.g. by writing to info(at)fez-berlin.de. The lawfulness of the data processing previously carried out before the revocation of consent remains unaffected.

 

Who can access your data?

Internally
At FEZ itself, your data is processed by our Communications & PR department exclusively for the aforementioned purposes.

Externally
We may commission professional photographers from outside of the FEZ to produce images and videos, which we will then receive from the photographers. When publishing images and videos on our websites or on flyers, it is possible that external service providers such as web hosts and printing companies may receive data within the scope of processing our orders.

Our data processing takes place primarily in Germany, and therefore within the European Union (EU). If we publish media on our social media pages, then these media may be transferred to a 3rd country outside of the EU if the platform operator is located outside of the EU. More information about data processing carried out by the social media platforms used by us can be found in the data protection policies of the respective providers:

 

For how long will your data be stored?

Images and videos recorded for PR purposes will be stored for an unspecified period of time depending on the purpose subject to a revocation of consent by the data subject(s). The photos videos will be deleted as soon as the purposes for which they were created or otherwise processed cease to apply.

 

What are your rights?

As a data subject, you have the right to request information about which concerning you or your children is stored by us and for what purpose. Furthermore, a data subject can request the rectification of incorrect data and the deletion of data that has been stored unlawfully or is no longer required. You have the right to data portability as well as the right to request the restriction of processing and you also have the right to make a complaint with a supervisory authority if you believe that the processing of data concerning you or your children is in breach of data processing regulations.

Information about your right to object
You have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data. 
The prerequisite for this is that the data processing is based on a balancing of interests between the data controller and the data subject.

 

Am I Obliged To Provide Data?

You and your children have the right to not be photographed or filmed. Please inform the photographer(s) if you wish to ensure you or your children do not appear on images or films. If you see a camera pointing in your direction, please turn away. In addition, you also have the option of informing our PR & Communications Team that you do not wish to be photographed or filmed or that you do not wish images or films of you or your children to appear in specific publications and locations. The FEZ PR & Communications team can be contacted at info(at)fez-berlin.de.

Data Protection Guidelines For Our Social Media Sites

In the following, we would like to inform you about how your data is handled in accordance with Article 13 of the General Data Protection Regulation (GDPR).

1. Data Controller
We, the FEZ Berlin, operated by the KJfz-L-gBmbH, Straße zum FEZ 2, 12459 Berlin, run and maintain the following social media pages:


Along with ourselves, the respective operators of the social media sites are also relevant as data controllers who process your data when you use our social media sites. We have only limited influence over how the social media operators process your data. For aspects of data protection where we do have influence to configure and set parameters, we work within the scope of the possibilities available to us to ensure that the respective social media operators handle your data in a manner compatible with data protection regulations. There are, however, many aspects where we have no influence and are unaware exactly which data is processed. In order to find out more about how your data is processed in such instances, please consult the data protection policy of the respective social media platform.

Data processing carried out by us

Data you add to our social media pages, such as comments, videos, images and likes, is published by the social media platforms and will not be used or processed by us at any time for other purposes. We do, however, reserve the right to delete content where we deem it necessary. We may share your content on our website if this is a function of the social media platform and communicate this with you via the social media platform. The legal basis for this is Art. 6 para. 1 lit. f of the GDPR. This data processing is carried out in the interests of our Communications and PR work.

Should you wish to withdraw consent for a specific form of data processing over which we have an influence, please contact us using the contact details outlined in our Legal Notice. We will then examine your withdrawal of consent and, if required, forward it on to the relevant social media platform(s).

If you send us a request or make an enquiry via our social media platforms, depending on the nature of the required response, we may also refer you to other more secure communication channels where confidentiality can be guaranteed. You may at any time send us a confidential request using the contact details mentioned in our Legal Notice.

As detailed above, we take care to ensure that our social media sites conform with data protection regulations as far as possible where the respective social media operator provides the flexibility to do so. In particular, we do not make use of the various social media platforms' target audience advertising where certain groups can be targeted according to demographics, interests, online behaviour or location. In general, we do not use our social media sites for advertising purposes.

Use of Insights


In connection with the operation of our Facebook page, we use Facebook's Insights function to obtain statistical data about our Facebook users. The legal basis for this is Art. 6 para. 1 lit. f of the GDPR, where processing is necessary for our legitimate interest in being able to measure how our Facebook page is used.

To find out exactly what information is used in connection with our use of Insights, please consult the "Information about Page Insights data" at the following link:
https://www.facebook.com/legal/terms/information_about_page_insights_data

This link also contains information about our joint responsibility with Facebook Ireland Ltd in relation to use of the Insights function. You will also find information about your rights as a data subject. We have an agreement with Facebook whereby Facebook is primarily responsible for providing information relating to this joint processing and enabling you to exercise your rights in under the GDPR.

Data processing carried out by the operators of the social media platforms

The operators of the respective social media platforms use web tracking methods. This web tracking may still occur even if you are not logged in or registered to the social media platform in question. As detailed above, we unfortunately have little influence over the web tracking carried out by the operators of the social media platforms. For example, we are unable to switch it off.

Please also be aware that the operator of the social media platform may use your profile data and data pertaining to your online behaviour in order to analyse your preferences, interests and personal relationships. In this respect, we have no influence over which data is processed by the operator of each social media platform.

You can find more information about data processing carried out by the operators of the respective social media platforms, as well as information about how you can object to the data processing, by consulting the relevant data protection policies listed below:


Your rights as a user

Whenever your personal data is processed, the GDPR grants you certain rights. With regard to your use of the FEZ's social media pages, you may exercise these rights in connection with us and/or with Facebook.

  • 1.) Right of access (Art. 15 GDPR):
    You have the right to obtain information as to whether or not personal data concerning you are being processed and, where that is the case, access to the personal data and additional information as outlined in Art. 15 of the GDPR.
  • 2.) Right to rectification and erasure (Art. 16 and Art. 17 GDPR):
    You have the right to obtain without undue delay the rectification of inaccurate personal data that concerns you and, if applicable, the right to have incomplete personal data completed.
    In addition, you also have the right to obtain the erasure of personal data concerning you without undue delay where one of the grounds outlined in Art. 17 of the GDPR applies - e.g. if the personal data are no longer required in relation to the purposes for which they were collected or otherwise processed.
  • 3.) Right to restriction of processing (Art. 18 GDPR):
    You have the right to obtain the restriction of processing where one of the grounds outlined in Art. 18 of the GDPR applies - e.g. if you have lodged an objection to the processing for the period in which the accuracy of the personal data is being verified.
    4.) Right to data portability (Art. 20 GDPR):
    In certain cases, as detailed in Art. 20 of the GDPR, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format and/or to request the transfer of this data to a third party.
  • 5.) Right to object (Art. 21 GDPR):
    If data are collected on the basis of Art. 6 para. 1 lit. f GDPR (processing for the purposes of legitimate interests), you have the right to object, on grounds relating to your particular situation, at any time to this processing. We will then cease processing the personal data unless we can demonstrate the existence of compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.


Right to lodge a complaint with a supervisory authority

In conjunction with Art. 77 GDPR, you have the right to lodge a complaint with a supervisroy authority if you consider that the processing of personal data relating to you infringes data protection regulations. This right to lodge a complaint can refer, in particular, to a supervisory authority in the Member State of your habitual residence, your place of work or place of the alleged infringement.


Data Protection Officer contact details


Our Data Protection Officer will be happy to provide you with information related to data protection and to receive your queries and suggestions. The contact details are as follows:

datenschutz nord GmbH
Konsul-Smidt-Straße 88
28217 Bremen
Email: office(at)datenschutz-nord.de